Apply to our Administrative Pipeline for a life-changing career
Are you a service-minded team player with a can-do attitude? Does providing exceptional service for others bring you joy? Do you want to be responsible for smooth processes in a team or on a specific project, while making a difference for patients all over the world? If this sounds like you, then apply today and have the opportunity to be matched with vacant positions on an ongoing basis.
By signing up for one of our Administrative Talent Pipelines, you will automatically be considered for all relevant administrative positions at Novo Nordisk on an ongoing basis. Get an overview below of our existing administrative pipelines.
Learn more and express your interest by signing up for one of our pipeline tracks below or keep reading to learn more.
As a Personal Assistant, you will have the
opportunity to enter a close collaboration with a Director, Vice
President, Corporate Vice President or Senior Vice President. You
will work with a wide range of interesting tasks, such as calendar
management, travel planning and meeting coordination, including
taking minutes and following up on action points. Moreover, you
would be actively supporting the management in leading the area
effectively through a variety of administrative responsibilities.
As Department Assistant, you will be responsible for planning, preparing, optimising, and following up on a wide range of administrative tasks and processes across the department. You will be an instrumental part of the team, and your primary responsibility will be to ensure that the office is running smoothly, as well as support your colleagues with administrative tasks. Your responsibilities might include tasks such as coordinating events, off-sites or seminars, archiving and maintaining our intranet, assisting with onboarding and accesses, purchasing and financial tasks on department level, as well as support a variety of projects in the department.
As a Project Assistant you would be responsible for the administrative tasks around a specific project supporting your colleagues in the project team, e.g. ensuring execution of project planning and management, facilitate project team meetings, steering project strategies and endeavors towards pre-established objectives, such as project planning, continuous tracking and day-to-day coordination. Other tasks could be meeting planning, taking minutes, communication with stakeholders, making sure deadlines are met, as well as driving budget processes.
Our Administrative Assistant positions in Kalundborg
include Department Assistants, Management Assistants, and Personal
Assistants. In these roles your tasks can vary, but primarily you will
be responsible for planning, preparing, optimising, and following up
on a wide range of administrative tasks and processes, while
supporting either a department, Director, Vice President, Corporate
Vice President or Senior Vice President.
As a Project Assistant in Kalundborg, you would be responsible for the administrative tasks around a specific project supporting your colleagues in the project team, e.g. ensuring execution of project planning and management, facilitate project team meetings, steering project strategies and endeavours towards pre-established objectives, such as project planning, continuous tracking and day-to-day coordination. Other tasks could be meeting planning, taking minutes, communication with stakeholders, making sure deadlines are met, as well as driving budget processes.
By applying to the pipeline, you will be considered as a potential match for all administrative positions across all our departments in Kalundborg, Hillerød and Greater Copenhagen area (depending on which geographic sites you wish to apply). We will video screen relevant candidates on an on-going basis, to obtain more information before matching you with a specific position. We will match your profile continuously against our suitable open positions, to ensure you do not miss out on a life-changing career.
When an opportunity arises, we will reach out to you, tell you about the position, and invite you for an interview with the Hiring Manager. You will only be contacted if we find a relevant position that matches your profile, but you will remain part of the Pipeline for up to six months, unless you inform us that you wish to withdraw.
The pipeline is open for applications twice a year. Due to GDPR we close the pipelines after 6 months and send an e-mail notification out to all active candidates when the pipeline is closed. This e-mail will include a link to where you can re-apply to our new Administrative Talent Pipelines.
We are looking for administrative talent in both Kalundborg, Hillerød and Greater Copenhagen, which are posted separately, and therefore, should be applied to separately. If you apply for our pipelines for Greater Copenhagen, you will be requested to specify the specific locations of your interest upon application.
We look forward to receiving your application, and to having the opportunity to provide a solid match for open positions.
“My experience with the Pipeline process has been a pleasure from start to finish. Focus on a really proactive and in-person process. I have since recommended the team and process to many in my network”
– A current Administrative Assistant hired through the pipeline.
The Administrative Pipelines are not open for applications until the 3rd of February 2025. If you are interested in applying to our individually posted positions, please click here to go to our Career Site or sign up for our job agent.
The Administrative Pipelines are not open for applications until the 3rd of February 2025. If you are interested in applying to our individually posted positions, please click here to go to our Career Site or sign up for our job agent.
We are looking for people who are passionate and eager to take ownership of diverse assignments ranging from administrative tasks to independent coordination and follow-up. Preferably you are used to working within the complexities of a pharmaceutical company, but most importantly you enjoy the administrative role, and is eager to learn and further develop your skills.
You can see yourself in the following qualifications:
- Eager to pursue or develop your career within administrative and supporting roles.
- Proficient in MS Office, a fast learner, and quick to pick up new software skills.
- Fluent in reading and writing in English, and is located in Denmark.
As a person you are dedicated, curious and take pride in bringing structure and organisation to a multitude of tasks. As an excellent team player, you enjoy a supporting role, where you play an active part in ensuring the success of your colleagues and the business.
At Novo Nordisk, we encourage a culture, where we talk openly about our mistakes, in order to learn from them and grow stronger.
Together we make sure to create a strong professional community, where we celebrate both successes and learning opportunities.
Interested in learning more? You can do so right here.
Once your application has been considered eligible for one or more of our Administrative Talent Pipelines, you will be contacted by one of our representatives from the Talent Acquisition department, in order to coordinate an initial call. The call will take place via Microsoft Teams and is estimated to last 10-15 minutes. The purpose is to gather specific information about your professional profile, as well as your desires and aspirations for a future position.
Yes, we encourage you to keep looking out for relevant opportunities in Novo Nordisk that match your profile. Our Administrative Talent Pipeline process should be considered a supplement to your own search.
No, after submitting your application to one of our Administrative Talent Pipelines, your profile and background will be evaluated based on the qualifications stated in the job advert. If your profile is selected as suitable for our pipeline, we will contact you to schedule the initial screening.
To be considered for our Administrative Talent Pipeline, it is a requirement that you are currently residing in Denmark. If you already have plans to move at a specific time in the near future, please state this clearly in your CV. If you have not yet taken the step to move to Denmark, we encourage you to actively apply to specific positions posted directly on our career website instead of our pipeline process.
New administrative positions continuously become available. As an active part of our pipeline, we might reach out to you, with an opportunity for a job interview, at any point during the 6 months our pipeline is running. If your profile is still active after 6 months you will receive an e-mail requesting you to re-apply to a new link due to GDPR regulations.
If you have any changes to your CV, motivation, locations or other factors have changed since you applied to the pipeline, please send an e-mail to assistant-pipeline@novonordisk.com. For updates to CV, we kindly ask you to update your CV on your candidate profile in our system.
If you decide to discontinue your search for a job through our pipeline process, you can delete your application through your candidate profile on our Career Site. We also kindly ask you to inform us via e-mail on assistant-pipeline@novonordisk.com.
At Novo Nordisk we are mindful about protecting your personal data. Upon applying to our Talent Pipeline, you will be requested to ensure your candidate profile is visible to “Novo Nordisk recruiters worldwide” in our database. You will also consent to sharing your CV on your behalf with relevant hiring teams for new positions that become available at Novo Nordisk. Access to your personal data will be limited to the selected teams you have been matched with, as well as our Talent Acquisition team.
