Department Assistant Talent Pipeline - Greater Copenhagen and Kalundborg

Do you take pride in being the dependable go-to person in the office? Are you committed to ensuring that the office operates seamlessly, no matter the task? And do you want to contribute to improving the lives of patients worldwide every day you come to work?
We are currently looking for department assistants who are passionate about providing administrative support to various departments and managers. If this describes you, apply today and have the opportunity to be matched with open positions on an ongoing basis.

The positions 
As Department Assistant, you will be responsible for planning, preparing, optimising and following up on a wide range of administrative tasks and processes across the department. You will be an instrumental part of the team and your primary responsibility will be to ensure that the office is running smoothly and to support your colleagues with administrative tasks.

You will be working with some of the following tasks:  

• Meetings: plan, schedule, take minutes and following up on action plans   
• Coordinate activities and calendars
• Book and coordinate events, conferences, and seminars  
• Create content in PowerPoint  
• Budget and accounts: support with financial control at a department level  
• Support and drive various projects within the department  
• Internal and external communication  
• Archive documents  

You will collaborate with many different internal and external stakeholders and be a key employee in the department. We always invest in your personal and professional growth as you navigate a globally dynamic environment and work with many different tasks. 
 
Qualifications 
We are looking for you, who are passionate and eager to take ownership of diverse assignments ranging from administrative tasks to independent coordination and follow-up. Preferably you are used to working within the complexities of a pharmaceutical company or corporate environment, but most importantly you enjoy the administrative role and are eager to learn and further develop your skills within the administrative field. 
Furthermore, you:  

• Have experience working in similar administrative roles
• Are proficient in MS office, a fast learner, and quick to pick up new software skills  
• Can communicate effortlessly in English and possibly Danish at business level both verbally and written 
• Are located in Denmark, Malmø and sorroundings or Helsinborg and sorroundings   

As a person you describe yourself as:  

• Structured, systematic and have high-quality standard 
• Service-minded and always ready to move around your calendar if a manager or co-worker needs help  
• Someone who can work independently and in teams  
• Good at prioritizing tasks and meeting deadlines in a busy environment 

 
Joining a Talent Pipeline in Novo Nordisk 
Depending on your qualifications and experience we will try to find the right match between you and our vacant administrative positions. If you want to be considered for future positions, please join this Talent Pipeline. When applying, we will screen your CV to confirm the relevance of your background in this kind of position, and within a few weeks from application you will receive an update on your application status in the pipeline. If your profile is accepted into our pipeline, we will proactively match you with new positions opening, and if there is a match, we will reach out to you with information about the specific position and invite you to an interview with the hiring team. We might also call you briefly to gather additional information about your background and wishes for the future. You will remain part of the pipeline for six months, during which we will require your confirmation of interest regularly, and after 6 months you can decide if you wish to sign up for another 6 months or withdraw . If you wish to withdraw at any time during the process please send us an e-mail to assistant-pipeline@novonordisk.com.
  
Checklist when applying  

• When creating your profile, it is important that you unlock your profile. When your profile is unlocked it will state: Profile Visibility: Novo Nordisk Recruiter Worldwide.   
• Upload your CV in English 
• You do not need to attach a cover letter to your application, but please include a few lines about your strengths and motivation in your CV 
• To ensure an efficient and fair recruitment process, please refrain from adding a photo to your CV 

The pipeline covers our offices in the Greater Copenhagen area: Bagsværd, Ballerup, Gentofte, Hillerød, Kirke Værløse, Køge, Lyngby, Måløv, Søborg, Taastrup, Ørestaden as well as Kalundborg.
  
Contact  
If you have any questions, please write an e-mail to ASSISTANT-PIPELINE@novonordisk.com  
  
Deadline 
2nd of May 2025
We will look at applications ongoingly, so please do not hesitate to apply as soon as possible.

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants. 

At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.